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Purchase Order/Contract Terms and Conditions
KII -600-11 (Rev. 10-18-01)
Purchase Order/Contract Terms and
Conditions
1. ACCEPTANCE.
This Purchase Order / Contract is Buyer's offer to Seller, and acceptance
is strictly limited to its terms. Buyer shall not be bound by and specifically
objects to any term or condition whatsoever which is different from
or in addition to the provisions of this Purchase Order / Contract,
whether or not such term or condition will materially alter this Purchase
Order / Contract. Seller commencement of performance or acceptance of
this Purchase Order / Contract in any manner shall conclusively evidence
agreement to this Purchase Order / Contract as written.
2. DEFINITIONS.
Whenever used in this Purchase Order / Contract,
(a) "Customer" means any customer of Buyer, any subsequent
owner, operator or user of the Goods and any other individual, partnership,
corporation or person or entity which has or acquired any interest in
the Goods from, through or under buyer.
(b) "FAR" means the Federal Acquisition Regulation. Unless
otherwise specified in this Purchase Order / Contract, FAR references
cited herein are those in effect on the date of this Purchase Order
/ Contract;
(c) "Goods" means all of the goods, services, data, software
and other items furnished or to be furnished to Buyer under this Purchase
Order / Contract.
(d) Purchase Order / Contract means this purchase contract including
the provisions on its face, these General Provisions, and all of the
specifications, technical descriptions, statements of work, drawings,
designs, documents, and other requirements and provisions attached to,
incorporated into or otherwise made a part of this Purchase Order /
Contract by Buyer.
3. SHIPMENT/DELIVERY.
Shipments or deliveries, as specified in this Purchase Order / Contract,
shall be strictly in accordance with: the specified quantities, without
shortage or excess; the specified schedules, neither ahead nor behind
schedule; and the other requirements of this Purchase Order / Contract.
Seller shall promptly notify Buyer in writing of any anticipated or
actual delay, the reasons therefor, and the actions being taken by Seller
to overcome or minimize the delay. If requested by Buyer, Seller shall,
at Seller's expense, ship via air or other fast transportation to avoid
or minimize the delay to the maximum extent possible. Schedule delays
may be cause for an equitable reduction in Purchase Order / Contract
price.
4. PACKING AND
SHIPPING. Seller shall prepare and pack the Goods to prevent damage
and deterioration, and comply with carrier tariffs. Charges for preparation,
packing, and crating are included in the prices unless separately specified
in this Purchase Order / Contract. Buyer's order numbers must be plainly
marked on all invoices, packages, and bills of lading and shipping orders.
Packing lists shall accompany each box or package shipment showing Buyers
order number and item number and description of material.
5. EARLY/LATE AND OVER SHIPMENTS. Klune's Early/Late and Over
Shipment Policy is based on a window of 5 days early and 0 days late to
the PO delivery date at the exact quantities ordered.
Early/Late - If quantities are received more than 5 days prior to the
PO due date, Klune may not receive and/or pay early unless the Klune
Purchasing Representative expressly authorized the early shipment with
a revised PO reflecting the changes made. If this policy is violated,
Klune may return product to supplier at supplier's expense.
Over Shipments -
Klune will only pay at the PO price for the quantity that Klune ordered
and not for excess quantities that may have been shipped. Any
excess quantities that Klune receives will be identified to Accounts
Payable as a monthly debit against the supplier's account. As a
result Klune will not pay the supplier for the over shipped
quantity. These over shipped quantities are also subject to being
returned to the supplier at their expense.
6. INVOICE AND PAYMENT.
(a) For each shipment of goods or completed item of services, Seller
shall submit an original invoice marked "original" and one
copy marked "copy" to the appropriate Klune Industries Accounts
Payable Department. The prices set forth in this order includes all
taxes, fees, levies and similar charges except for sales and use taxes.
All sales and use taxes must be separately itemized. Purchase Order
/ Contract Number and Item Number must appear on all shipping documents,
invoices, quality certifications, and packing sheets.
(b) Determination of payment due date, whether under net or discount
terms, will be based on the latest of (1) the date goods are received
or services are completed; (2) the date goods are scheduled to be shipped/received
or services are schedule for completion under the Purchase Order / Contract;
or (3) date an accurate invoice is received. Unless Klune Industries
Buyer expressly authorizes early delivery of goods or services, payment
for goods or services in advance of the contractual commitment date
shall not be made prior to the contractual commitment date.
(c) Payment will be deemed to have been made when deposited in the mail.
(d) Mailing Information. Invoices are to be mailed to :
Klune Industries, Inc.
7323 Coldwater Canyon Ave.
North Hollywood, CA 91605
Attn: SF-Accounts Payable
(e) Invoice Information:
1.Buyer's Purchase Order / Contract
Note: Only one Purchase Order / Contract Number per invoice.
2. Payment Terms (Example: 2% 10 Net 30)
3. Invoice Number
4. Invoice Date
5. Klune Industries Purchase Order / Contract Line Item Number
6. Quantity Invoiced (Note: quantity invoiced must equal quantity shipped
and cannot exceed quantity ordered)
7. Part Number as it appears in the Purchase Order / Contract
8. Unit Price
9. Total Price
10.Total Tax
11. Freight Charges.
The Purchase Order / Contract is the sole basis for your payment. Incorrect
invoices will be returned unpaid. Accounts Payable cannot authorize
or negotiate any changes to the Purchase Order / Contract. Contact the
Buyer directly to resolve invoice discrepancies.
7. INSPECTION.
(a) Buyer acceptance of Goods shall be subject to Buyer's final inspection
within 60 days after receipt at destination, notwithstanding any payment
or prior test or inspection. No inspection, test, delay or failure to
inspect or test, or delay or failure to discover any defect or other
non-compliance, shall relieve Seller of any of its obligations under
this Purchase Order / Contract or impair any rights or remedies of Buyer
or Customers. Acceptance shall be conclusive, except for latent defects,
fraud or gross mistakes amounting to fraud.
(b) The Seller is responsible for performing or having performed all
inspections and tests necessary to substantiate that the supplies or
services furnished under this Purchase Order / Contract conform to contract
requirements, including any applicable technical requirements for specified
manufactured parts.
8. REJECTION.
In the regular course of its business, Buyer may reject, refuse acceptance
or revoke acceptance ("rejection" herein) of any or all of
the Goods or any tender thereof which are not strictly in conformance
with all of the requirements of this Purchase Order / Contract; and
by notice, rejection tag or other communication, notify Seller of such
rejection. At Seller's risk and expense, all such Goods will be returned
to Seller for immediate Seller repair, replacement and other correction
and redelivery to Buyer; provided, however, that with respect to any
or all such Goods and at Buyer's election, and at Seller's risk and
expense, Buyer may:
(a) hold, retain or return such goods, without permitting any repair,
replacement or other correction by Seller;
(b) hold or retain such Goods for repair by Seller or, at Buyer's election
for repair by Buyer with such assistance from Seller as Buyer may require;
or
(c) return such Goods with instructions to Seller as to whether the
Goods shall be repaired or replaced and as to the manner of redelivery.
All repair, replacement and other correction and redelivery shall be
completed within such time as Buyer may require. All costs and expenses
and loss of value incurred as a result of or in connection with nonconformance
and repair, replacement or other correction may be recovered from Seller
by equitable price reduction, set-off or credit against any amounts
which may be owed to Seller under this Purchase Order / Contract or
otherwise.
9. WARRANTIES.
Seller warrants and guarantees that all Goods delivered under this Purchase
Order / Contract will conform to all specifications, descriptions, drawings
and other requirements of this Purchase Order / Contract, will be free
from defects in materials and workmanship, will be fit and suitable
for the intended purposes, and, to the extent not manufactured pursuant
to detailed designs furnished by Buyer, will be free from defects in
design.
10. INDEMNIFY
AND HOLD HARMLESS.
(a) Patent Trademark and Copyright Indemnity
Seller agrees to indemnify and hold harmless Klune Industries, its customers
and users of its products, against any expense, loss or liability for
any actual or alleged infringement of any patent, trademark or copyright,
arising from or related to the use, sale, manufacture or disposal of
the Goods furnished to Klune Industries under this Purchase Order /
Contract. Upon receipt of timely notice of any claim or suit alleging
such infringement, Seller agrees to defend Klune Industries, its customers
and users of its products, or any of them, at Seller's expense.
(b) Seller shall also indemnify, defend and hold harmless Klune Industries
from and against all losses, costs, fees and damages arising, directly
or indirectly, from any actual or alleged failure by Seller to comply
with any of the statutes, rules, regulations and orders herein.
11. CHANGES
(a) Klune Industries may, at any time, exclusively in a writing signed
by its authorized Purchasing Representative, and without notice to sureties,
make changes within the general scope of this Purchase Order / Contract
which affect the (a) drawings, designs, or specifications; (b) method
of shipment or packing; (c) place of inspection delivery or acceptance;
or (d) delivery schedules. If any such change causes an increase or
decrease in the cost of, or the time required for, performance of this
Purchase / Order Contract, an equitable adjustment shall be made in
the Purchase Order / Contract price or delivery schedule or both, and
the Purchase Order / Contract shall be modified in writing accordingly.
Any claim by Seller for adjustment under this Article must be asserted
in writing to Klune Industries' Purchasing Representative not later
than thirty (30) days after the date of receipt by seller of the written
change authorization, or within such extension as Klune Industries may
grant in writing. Klune Industries may, in its sole discretion, consider
any such claim regardless of when asserted. Pending any such adjustment,
Seller will diligently proceed with the Purchase Order / Contract as
modified. Where the cost of property made excess or obsolete as a result
of a change is included in the Seller's claim for adjustment, Klune
Industries shall have the right to direct the manner of disposition
of such property. Klune Industries shall have the right to examine any
of Seller's pertinent books and records for the purpose of verifying
Seller's claim.
(b) Seller's claim for equitable adjustment shall be in the form of
a complete change proposal fully supported by factual information and
shall separately identify all increases and all decreases in costs.
The claim shall be submitted by a senior company official in a signed
writing that contains the following certification statement.
"I certify
that the claim is made in good faith, that the supporting data are accurate
and complete to the best of my knowledge and belief; and that the amount
requested accurately reflects the Purchase Order / Contract adjustment
for which (Seller) believes Klune Industries is liable."
12. TERMINATION
FOR CONVENIENCE
(a) Klune Industries may terminate performance of work under this Purchase
Order / Contract in whole or, from time to time, in part by delivering
to Seller a written notice of termination specifying the extent of termination
and the effective date.
(b) Klune Industries will pay Seller (I) the Purchase Order / Contract
price for Goods and services completed and accepted but not previously
paid for; (II) reasonable costs incurred in performance of work terminated
but not completed; (III) reasonable profit on work performed before
but not complete at the time of termination; and (IV) reasonable settlement
costs incurred as a result of the termination, adjusted for any savings
reasonably identified with the termination. Settlement costs for the
work terminated shall consist of expenses for accounting, legal, clerical,
and other services reasonably necessary for the preparation of termination
settlement proposals and supporting data; termination and settlement
of subcontracts (excluding the amounts of such settlements); and necessary
preservation and protection of property which is in Seller's possession
and in which Klune Industries has, as a result of this Purchase Order
/ Contract, or may acquire an interest. However, if it appears that
seller would have suffered a loss on the entire Purchase Order / Contract
had it been completed, Klune Industries will pay no profit and will
reduce the settlement to reflect the indicated rate of loss. In no event
will Klune Industries pay Seller more than the Purchase Order / Contract
price.
(c) Seller will submit to Klune Industries a fully supported written
termination settlement proposal within forty-five (45) days after receipt
of a notice of termination, and Klune Industries will promptly negotiate
an equitable termination settlement. Failure to agree to a settlement
will be a dispute. Klune Industries may examine any of Seller's books
and records relevant to Seller's termination compensation under this
provision. If Seller fails to submit a timely termination settlement
proposal, Seller will be bound by Klune Industries' good faith determination
under Paragraph (b), above, of the amount due if any, for a total termination
or the prospective price adjustment affecting the continued portion
of the Purchase Order / Contract if the termination is partial.
13. TERMINATION
FOR DEFAULT
(a) Klune Industries may terminate the whole or any part of this Purchase
Order / Contract in any of the following circumstances:
1. If the Seller fails to deliver the Goods or to perform the services
required by this Purchase Order / Contract within the time specified
herein, or any extension thereof granted by Klune Industries in writing
; or
2. If Seller fails to perform any of the other provisions of this Purchase
Order / Contract or fails to make progress as to endanger performance
of this Purchase Order / Contract in accordance with its terms, and
in either of these two (2) circumstances does not give adequate assurances
regarding such failure within a period of ten(10) days after receipt
of notice from Klune Industries specifying such failure, or
3. In the event of suspension of Seller's business, insolvency, institution
of bankruptcy, liquidation proceedings by or against Seller, appointment
of a trustee or receiver for Seller's property of business, or any assignment,
reorganization or arrangement by Seller for the benefit of creditors.
(b) Klune Industries may require Seller to transfer title and deliver
to Klune Industries in the manner and to the extent directed by Klune
Industries (1) any completed Goods; and (2) such partially completed
goods and materials, parts, tools, dies, jigs, fixtures, plans, drawings,
information, and Purchase Order / Contract rights, (hereinafter called
"manufacturing materials") as Seller has produced or acquired
for the performance of this Purchase Order / Contract, including the
assignment to Klune Industries of Seller's subcontracts; and Seller
shall protect and preserve property in possession of Seller in which
Klune Industries has interest. Payment for completed Goods delivered
to and accepted by Klune Industries shall be at the Purchase Order /
Contract price. Payment for manufactured materials delivered to and
accepted by Klune Industries and for the protection and preservation
of property shall be at a price determined in the same manner as provided
in Article 11 hereof, except that Seller shall not be entitled to profit.
Klune Industries may withhold from Seller monies otherwise due Seller
for completed Goods and/or manufacturing materials in such amounts as
Klune Industries determines necessary to protect Klune Industries against
loss due to outstanding liens or claims against said goods.
14. RESPONSIBILITY
FOR PERFORMANCE. Buyer issuance of this Purchase Order / Contract
is based in part on Buyer reliance upon Seller's ability, expertise
and awareness of the intended use of Goods, and Seller's continuing
compliance with all applicable laws and regulations during the performance
of this Purchase Order / Contract. Further, Seller shall not, by Purchase
Order / Contract, operation of law or, otherwise, assign any of its
rights or interest in this Purchase Order / Contract, including but
not limited to any right to monies due or to become due, or delegate
any of its duties or obligations under this Purchase Order / Contract,
or subcontract all or substantially all of its performance of this Purchase
Order / Contract to one or more third parties, without Buyer's prior
written consent. No assignment, delegation or subcontracting by Seller,
with or without Buyer's consent, shall relieve Seller of any of its
obligations under this Purchase Order / Contract.
15. PUBLICITY.
Seller shall not, and shall require that its subcontractors and suppliers
of any tier shall not, cause or permit to be released any publicity,
advertisement, news release, public announcement, or denial or confirmation
of same, in whatever form, regarding any aspect of this Purchase Order
/ Contract or the Goods or program to which they pertain without Buyer's
prior written approval.
16. RESPONSIBILITY
FOR PROPERTY. Unless otherwise specified, upon delivery to seller
or manufacture or acquisition by Seller of any materials, parts, tooling
data or other property, title to which is in Buyer, Seller assumes the
risk of and shall be responsible for any loss thereof or damage thereto.
In accordance with the provisions of this Purchase Order / Contract
but in any event upon completion thereof, Seller shall return such property
to Buyer in the condition in which it was received except for reasonable
wear and tear and except for such property as has been reasonably consumed
in the performance of this Purchase Order / Contract.
17. CONFIDENTIAL
OR PROPRIETARY INFORMATION AND PROPERTY. Seller shall keep confidential
and otherwise protect from disclosure all information and property obtained
from Buyer in connection with this Purchase Order / Contract and identified
as confidential or proprietary. Unless otherwise expressly authorized
herein or by Buyer, Seller shall use such information and property,
and the features thereof, only in the performance and for the purpose
of this Purchase Order / Contract. Upon Buyer's request, and in any
event upon the completion, termination or cancellation of this Purchase
Order / Contract, Seller shall return all such information and property
to Buyer or make such other disposition thereof as is directed by Buyer.
Seller shall not sell or dispose of as scrap or otherwise any completed
or partially completed or defective proprietary property before receiving
written authorization from Buyer and before rendering such property
unsuitable for use. In all subcontracts and purchase orders issued by
seller for performance of work related to this Purchase Order / Contract,
Seller shall provide to Buyer the same rights and protection as contained
in this clause.
18. COMPLIANCE
WITH LAWS. Seller shall be responsible for complying with all laws,
including, but not limited to, any statute, rule, regulation, judgment,
decree, order or permit applicable to its performance under this Purchase
Order / Contract. Seller further agrees (1) to notify Buyer of any obligation
under this Purchase Order / Contract which is prohibited under any applicable
environmental law, at the earliest opportunity but in all events sufficiently
in advance of Seller's performance of such obligation so as to enable
the identification of alternative methods of performance, and (2) to
notify Buyer at the earliest possible opportunity of any aspect of its
performance which becomes subject to additional environmental regulation
or which Seller reasonably believes will become subject to additional
environmental regulation during performance of this Purchase Order /
Contract.
19. MATERIAL
SAFETY DATA SHEETS. Seller will comply with the Hazard Communication
Standard, 29 CFR 1910.1200. Seller shall ensure that the name of the
Product as identified on the MSDS is identical to the name which appears
on the label of the Product shipped to Buyer. Seller shall provide a
copy of the Material Safety Data Sheet with each shipment of the product.
20. LEAD.
It is the policy of Buyer to prohibit the use of paints containing lead
in any form. Seller hereby affirms that the Product provided in compliance
with this Purchase Order / Contract contains no lead. Further Buyer
prohibits the use of lead hammers and lead "slappers." Seller
hereby affirms that individuals under its control are informed of this
policy.
21. SELLER NOTICE
OF DISCREPANCIES. Seller will notify Buyer in writing when discrepancies
in the Seller's process or product are discovered or suspected which
may affect parts or assemblies Seller has delivered or will deliver
under this Purchase Order / Contract.
22. NOTICE OF
LABOR DISPUTES. If the Seller has knowledge that any actual or potential
labor dispute is delaying or threatens to delay the timely performance
of this Purchase Order / Contract, the Seller shall immediately give
written notice, including all relevant information, to the Buyer.
23. WAIVER AND
SEVERABILITY. Any action or inaction by Klune Industries or the
failure of Klune Industries, on any occasion, to enforce any right or
provision of this Purchase Order / Contract shall not be construed to
be a waiver by Klune Industries of its rights hereunder, and shall not
prevent Klune Industries from enforcing such provision or rights on
any future occasion. A determination that any portion of this Purchase
Order / Contract is unenforceable or invalid shall not affect the enforceability
or validity of any of the remaining portions of this Purchase Order
/ Contract.
24. KLUNE INDUSTRIES
PROPERTY. Seller shall keep all Klune Industries property on this
Purchase Order / Contract segregated and clearly marked and will maintain
a complete inventory thereof. Seller assumes all risk of loss, destruction
or damage to such property while in Seller's custody or control. Seller
will immediately notify Klune Industries' Buyer in writing of any such
loss, destruction or damage. Except for property incorporated in delivered
end products, Seller will, upon termination or completion of this Purchase
Order / Contract deliver such property, as directed by Klune Industries,
in good condition subject to ordinary wear and tear and normal manufacturing
losses.
25. ENTIRE AGREEMENT. This Purchase Order / Contract sets forth
the entire agreement, and supersedes any and all other agreements, understandings
and communication, between Buyer and Seller and related to the subject
matter of this Purchase Order / Contract. No amendment or modification
of this Purchase Order / Contract shall be binding upon Buyer unless
set forth in a written instrument signed by Buyer and an authorized
representative of the Seller. The rights and remedies afforded to Buyer
or Customers pursuant to any provision of this Purchase Order / Contract
are in addition to any other rights and remedies afforded by any other
provisions of this Purchase Order / Contract, by law, or otherwise.
SELECTION AND EVALUATION OF SOURCES
All suppliers and
their representatives are treated fairly and impartially. Ability, capacity,
integrity, financial status, geographical locations, performance, reliability,
quality of product, delivery and overall customer-supplier relations
are factors which govern the evaluation of all sources prior to soliciting
their quotation and during the tenure of the Purchase Order / Contract.
We must be assured
that the new suppliers will be able to produce an improved product,
reduce costs or offer other advantages. A new supplier's financial ability
to perform is important in view of our industry's long lead times, complex
engineering problems and precise quality and inspection requirements.
In an effort to
improve both quality and cost of our products, we are constantly searching
for additional suppliers who offer the best value to Klune Industries.
QUOTATION POLICY
Klune Industries,
Inc. company's procurement policy emphasizes the importance of competitive
bidding. Good business practices dictate that quotation requests will
be submitted to a number of qualified sources consistent with the nature
of, and the need for, the supplies or services being acquired.
Quotations are solicited
via the most direct recognized sales channel of the manufacturer, making
certain the obligations and responsibilities of the principal suppliers
are in no way lessened or confused by transactions through a third party.
Quotations will
be requested only from suppliers who are considered to be qualified
and capable. A request for quotation indicates our willingness to do
business with those solicited. Klune Industries recognizes that the
preparation of quotations adds expense for the supplier. It is our practice
to request quotations only for firm requirements or, in the absence
of firm requirements, only where circumstances dictate the need to contact
suppliers.
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